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The Special Events Operations Manager is responsible for providing managerial support to the Special Events Department of the Panama City Beach Convention and Visitors Bureau (CVB). This position reports to the Director of Special Events of the Panama City Beach Convention & Visitors Bureau. This position delegates tasks and manages the Special Events Coordinator, led by the Director of Special Events of the Panama City Beach Convention & Visitors Bureau.
General Scope of Duties
- Responsible for assisting and leading department staff in developing, maintaining, and implementing the Program of Work and related budget for the Special Events Department.
- Responsible for overseeing the coordination of the departmental budget spreadsheets and tracking of expenses for all Special Events departmental activities.
- Responsible for optimizing company resources through the allocation of funds with alignment to company goals.
- Responsible for the monitoring and planning of industry trade shows, conferences, meetings, and other events, including securing venue space, shipping of materials, conference registration, etc.
- Responsible for assisting in the planning and implementation of the CVB’s signature special events.
- Responsible for managing and maintaining strong relationships with vendors, volunteer/charity organizations, suppliers, and key stakeholders.
- Responsible for the management of inventory as it pertains to the special events calendar.
- Responsible for continued engagement within the community that has a nexus with professional growth and company values.
- Responsible for engagement in committees and programs related to events associations acknowledged by the CVB.
- Responsible for maintaining an in-depth quality relationship with CVB staff, Special Events department clients, industry partners, and the general public.
Other Duties
The Special Events Operations Manager will perform other assignments as instructed by the Director of Special Events and the President/CEO of the Panama City Beach Convention & Visitors Bureau.
Qualifications and Skills
- Must possess the ability to portray and project a personal professional image.
- Must possess the ability to exercise initiative, good judgment, and tact when representing the CVB.
- Must possess a valid Florida driver’s license. Local travel is required in the performance of regular duties.
- Must possess a Bachelor’s Degree.
- Must have proficient telephone skills and information-gathering techniques.
- Must possess the ability to effectively communicate through written and verbal means.
- Must possess strong interpersonal skills and have demonstrated attention to detail.
- An understanding of Panama City Beach’s tourism industry is required.
- Prior experience with a destination marketing organization is required.
- Prior experience in hospitality or tourism Special Events is required.
- Must be able to work independently, but also demonstrate the ability to work with others and in teams.
- Must possess the ability to analyze project needs, focus on achievement, manage detail, and think creatively.
- Must possess strong interpersonal skills.
- Must be computer literate, including Microsoft Word, Excel, and PowerPoint.
- Must possess the ability to manage tasks, delegate roles, and facilitate plans of action.
Send Applications To: [email protected]