Gulf Coast State College - Administrative Assistant

Employment Type: Part Time


Part-time Administrative Assistant
Job Description The primary function of this position is to provide administrative and client support to the Veterans Business Outreach Center. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Regular attendance at work and the ability to work flexible hours on occasion are essential to this position.
This position will require a criminal background check
Essential Duties Summary Answer phone calls, emails and communicate effectively in a professional manner.
Direct veteran clients, community members, and staff to the VBOC Director, VBOC counselors or other campus units as needed.
Deliver inter-department deliveries and mailings to bookstore.
Establish and maintain effective working relationships with GCSC staff and the public. Maintain training materials inventory as needed; print, assemble and pack materials; coordinate with VBOC business consultant conducting the training to verify all of their requirements are met.
Assist with data entry into the VBOC’s client database management system.
Maintain and update base-specific information on the VBOC’s shared drive.
Help coordinate and support VBOC outreach events.
Assist in updating and maintaining media database.
Assist VBOC Director with budgeting and financial tracking.
Conduct client research, using online and library resources.
Conduct client follow-up via phone and email to assess their progress since last contact.
Required Qualifications Associates degree required from an accredited college
Competence and working knowledge of Microsoft Suite and Outlook
Proficiency in English business writing with strong proofreading ability is required.
Preferred Qualifications Two-three (2-3) years of office work experience preferred.
Military experience and/or military family relationship beneficial.
Physical Demands The physical demands described here are representative to perform the essential functions of this job. Reasonable accommodations to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, stand, talk, and hear. The employee is frequently required to use hands to finger, handle, and feel. The employee is regularly required to walk and reach with hands and arms. The employee may be required to lift and/or move up to twenty (20) pounds and climb/balance, stoop, kneel, crouch, and crawl. The vision requirements include close vision, distance vision, and ability to adjust focus as well as ability to determine the color of objects.
Posting Number AS170P
Open Date 09/11/2020
Close Date
Open Until Filled Yes
Special Instructions to Applicants

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. What is the highest level of education attained?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PHD
  2. Do you have advanced working knowledge of all Microsoft applications, such as Word, Excel, Outlook, and Access?
    • Yes
    • No
  3. How many years of office work experience do you have?
    • 0-1
    • 2-5
    • 5+
  4. Do you have military experience and/or military family relationship?
    • Yes
    • No

Documents Needed To Apply

Required Documents

  1. Resume
  2. Cover Letter

Optional Documents

  1. Transcripts

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